(3) 業務報告書の作成には，PC の個人用フォルダを一時的に利用し，完成後に部門サーバの“報告書”フォルダに保管する。
(4) 部門サーバには完成した業務報告書だけを保管することにし，修正する場合は，PC の個人用フォルダに移動してから修正する。
(5) 業務報告書に関連した資料（以下，関連資料という）がある場合には，部門サーバの“報告書”フォルダに保管する。関連資料として保管できるファイル数の上限は一つの業務報告書につき 12 とする。
(6) 機密度が高い関連資料を保管するときには，ファイルにパスワードを設定する。パスワードに使用する文字は，半角英数字 6 桁以上とし，英字大文字，英字小文字及び数字を，それぞれ少なくとも一つ含める。
ひな形ファイルを用いて，新たに業務報告書をワープロソフトで作成するときの手順として，適切なものはどれか。
a “ひな形”フォルダの“業務報告書（ひな形）”を開く。
b 個人用フォルダの業務報告書を，“報告書”フォルダ内に複写した後，削除する。
c 定められた業務報告書のファイル名を付けて，“報告書”フォルダに保存する。
d 定められた業務報告書のファイル名を付けて，個人用フォルダに保存する。
e ファイルを上書き保存する。
f 報告内容を記述する。
g ワープロソフトを終了する。
出典 平成25年度 秋期 ITパスポート試験 問94
解説
問 94
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※ Our check while writing this explanation could not fully confirm the published answer; scoring follows IPA's official key.
×Incorrectア
In a → c → f → e → g, step c comes right after opening the template and saves an empty report, with nothing written in it yet, into the “Reports” folder on the department server. Only afterwards do you write the content at f and overwrite-save at e, so an unfinished file sits on the department server throughout the whole writing process. This violates both rule (3), which says to use the personal folder on the PC temporarily while writing, and rule (4), which says that only completed business reports are stored on the department server. It is also inappropriate as a procedure because the personal folder is never used at all.
○イ
正解The correct answer is イ (a → d → f → e → g → b). The “Rules for creating a business report” given as the premise of Group Question C determine the sequence uniquely. First, (1) the template file “Business Report (Template)” is kept in the read-only “Templates” folder on the department server. Because it is read-only, you cannot overwrite-save it right after opening it; you must use “Save As” to create your own working file in another location. Next, the rules state that (3) while the report is being written you temporarily use the personal folder on your PC and store it in the “Reports” folder on the department server after it is finished, and (4) only completed business reports are stored on the department server. From these two rules it follows that a file still being worked on must not be placed in the “Reports” folder. Therefore the flow is: a open the template, d save it in the personal folder under the prescribed file name (only now does a real file exist that can be overwrite-saved), f write the report content, e overwrite-save to fix the content, g exit the word processing software, and finally b copy the completed business report in the personal folder into the “Reports” folder and then delete the original (that is, move it). Because b comes last, only the finished product remains on the department server and the personal folder was used only temporarily, exactly the state the rules require.
×Incorrectウ
a → e → f → c → g → b already breaks down at the first e. If you overwrite-save right after opening the template, the save target is the template file itself, but the “Templates” folder is read-only, so it cannot be overwritten. Even if it could be, you would destroy the shared template that everyone uses. Furthermore, although c saves the file into the “Reports” folder, the final b says to copy and then delete the business report in the personal folder, yet this procedure never saves anything to the personal folder, so the file b refers to does not exist in the first place. The order fails on two counts.
×Incorrectエ
a → f → e → g → b does not contain a single operation that saves the file under the prescribed file name (neither c nor d). Even if you open the template, write the content directly in it, and try to overwrite-save at e, it cannot be saved into the read-only “Templates” folder, and the file naming rule (“報告_” + yymm + w + the author’s name) is never applied either. The final b is the operation that copies and then deletes the business report in the personal folder, but since d was never carried out, the corresponding file is not in the personal folder, so this procedure does not work either.
ここがポイント
This question asks whether you can faithfully translate the business rules given as the premise of the multi-part question set (here, the “Rules for creating a business report”) into a sequence of steps. There are two key points: (1) a template in a read-only folder cannot be overwrite-saved, so once opened you must use “Save As” to create a working copy in another location; and (3)(4) you use the personal folder temporarily while writing and move the file to the shared department server only after it is finished.
Distinguishing the file-operation terms is also tested. “Save As” specifies a new file name and location and creates a separate file, whereas “overwrite-save” writes back to an already existing file under the same name in the same location. In addition, “copy and then delete” amounts to a move: it leaves only the finished product in the shared folder while clearing out the personal folder used as temporary workspace, which is the correct way to finish.